The Shadow AI Playbook

Your team is already using ChatGPT. Here's how to get control in 30 days.

A practical, no-jargon playbook for small business owners: find out what's really being pasted into AI tools, protect customer data, and roll out a one-page AI policy your people will actually follow. Without banning anything.

Get notified at launchRead the free guide

Kindle eBook with survey, policy, tool register and incident plan templates. Launching on Amazon Kindle, also free to read with Kindle Unlimited.

Cover of Your Team Is Already Using ChatGPT: The 30-Day Shadow AI Playbook for Small Businesses

The gap nobody talks about

52%

of knowledge workers admit using AI tools their employer hasn't approved.

90%

of executives are confident they know which AI tools are being used. Both can't be right.

71%

of UK employees have used unapproved consumer AI tools at work.

Sources: Okta/Apprize360 survey, March 2026 (via The Register); Censuswide survey for Microsoft, 2,000+ UK employees (via Nasstar).

Four weeks, four outcomes

Week 1See what's really happening. A no-blame amnesty message, a 10-question anonymous survey and a green/yellow/red data traffic light.
Week 2Choose approved tools. What really changes between personal and business AI plans, a 10-question tool check and an AI tool register.
Week 3Write the rules. A copy-paste one-page AI policy and recommended answers to the 8 hardest cases.
Week 4Roll it out and keep it alive. Announcement email, 45-minute training agenda, AI champion role, quarterly review and incident plan.

What's inside

Questions

Should I just ban ChatGPT at work?

A permanent ban usually moves AI use to personal phones where you see nothing. A short pause while you pick approved tools can make sense. The book shows how to decide.

Is this legal advice?

No. It's a practical management guide. It tells you what to check and when to ask a lawyer or data protection adviser.

Do I need technical knowledge?

No. It's written for owners and managers, not IT departments.

What size of business is it for?

Roughly 3 to 50 people. Larger organisations will still find the policy and checklists useful.

Was AI used to write it?

Yes, AI tools assisted with drafting. Everything was reviewed and edited by the author, which is exactly the process the book recommends.

The Shadow AI Playbook
$9.99

Kindle eBook with all templates. Free with Kindle Unlimited. Launching on Amazon this month.

One email when it's live, with a launch discount. No spam.